Volunteer Opportunities

Participatory Urbanism 2017 promises an event that will be inspiring and insightful. We would like to give a select number of dedicated and passionate people the opportunity to work with us for Participatory Urbanism 2017 and experience all aspects of this high-level European event from the inside and for free. The event would not be possible without the help of volunteers.

Are You:

  • Interested in urbanism, liveable cities, activism, governance?
  • Friendly, enthusiastic and able to take initiative?
  • Able to commit to working an entire volunteer shift of 8+ hours?
  • Strong team player who can also work with minimal supervision?
  • A minimum of 18 years of age and a citizen of the EU?

As a Volunteer Team Member you’ll:

  • Receive FREE admittance to Conference sessions when not on shift
  • Per diem to support you and cover expenses
  • Network with like-minded colleagues
  • Get a reference letter for your CV
  • Receive a copy of the Ideas Book
  • Be Listed in the Participants List
Apply to Volunteer by March 31st

Volunteer Opportunities & Requirements

Delegate Management
Assist with registration desk set-up/ teardown. Greet delegates as they arrive and assist with delegate questions; Verify photo ID and conference confirmation. Hand out delegate registration kits, name badges and any additional information.

Conference Management
Welcome Speakers and Sponsors. Collect and check presentations, load presentations onto the correct computer. Help with speaker briefing and support presenters with any needs. Monitor speaker arrival and ensure a smooth presentation schedule. Monitor the room during sessions and support the speakers and presenters with their final setup when necessary. Assist during question times. Assist with light moves of room equipment where needed.

Social Media Assistant
Be responsible for sharing the event on social media outlets throughout the conference. Using professional language and spelling, relevant tags, and interesting photos.

Session Summary Writer
Attend and take notes at the conference programme sessions on Day 1 – April 7th. Prepare 250 word written summaries of Charter points from workshops by the morning of April 8th. The summaries will need to be professional and concise, as they are to be used in the Charter creation on Day 2.

Take photos at the event of all programme elements. Share photos with conference organizers which may be put on the conference website or used in future promotional materials.

Videotape the programme sessions and share footage with conference organizers.

Volunteer Conditions

Requirements for all Roles

  • speak English fluently and confidently
  • a service-minded, professional attitude and demeanour
  • a professional and presentable appearance
  • be able and willing to support your colleagues as and where needed
  • be familiar with the programme, session times and conference rooms
  • be prepared to provide coverage in other areas if necessary
  • assist during set-up and/or tear-down (packing, unpacking and moving equipment; physical lifting will be involved)
  • Be available for 5 – 9 hours at a time for two days totaling between 10-15 hours over the course of the event and work the entire duration of each assigned shift

Volunteer Commitments

  • Read and understand the Pre-Summit Information Package (to be sent out 1 weeks before event). This will give you an overview of the conference and will help you in your role
  • Sign the Volunteer Commitment Waiver

Application Process

  • Once you have submitted you application online, you will receive a confirmation email that your application has been received
  • All applications will be processed on a first come, first serve basis. Once your application has been processed, you will receive a shift confirmation via email
  • If for any reason you need to cancel your commitment to volunteer at the Conference, please send an email directly to Hana Drdla at events@people-friendly-cities.eu with your name and reason for your cancellation. Please provide a minimum of two weeks’ notice.

General Information

Volunteers will receive a per diem to support their participation and any expenses they may incur. We will provide food and drinks onsite; the venue is also located close to several shops and food vendors. Volunteers are responsible for their own travel and accommodation.

If you are selected as a volunteer and you in turn agree to join the Participatory Urbanism team, we will ask you for a valid credit card in order to hold your volunteer position. Should you attend and not fulfil your commitment, or not show up without cancelling your participation at least 10 days before the starting date, you will be charged the regular student, non-profit, or standard fee, based on your status.